Public Request for Price Quotations with limited participation in Electronic Format

Public Request for Price Quotations with limited participation in Electronic Format


НазваниеPublic Request for Price Quotations with limited participation in Electronic Format
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APPROVED BY







Chairman of the Bidding Commission

Rossiya Airlines JSC













M.N. Fedosov

«____» __________ 201__ г.










PROCUREMENT DOCUMENTATION




Procurement Method:

Public Request for Price Quotations with limited participation in Electronic Format





Supply of spare parts and consumables for aircraft Rossiya Airlines JSC





To be conducted in accordance of Federal law No.223-FZ “Concerning Procurement of Goods, Works, and Services by Certain Types of Legal Entities” and the Regulation on Procurement of Goods, Works, and Services (P 20-33-17, 3 edition)










Determination of Bidding Specific Features:

  • ­­­­­­ Limited Liability Company Start Aviation

  • Aerospares Consulting Limited

  • British International Industries Limited

  • Botany Weaving Mill Ltd.

  • Desso BV

  • BAI, Inc.

  • AVTRADE LIMITED

  • Avio-Diepen B.V.

  • Leki Aviation A/S

  • GA Telesis UK Ltd.

  • Общество с ограниченной ответственностью "ТрансКомплект"

  • ISOVOLTA AG

  • UAB "FL TECHNICS"

  • AJW Aviation LTD

  • ОБЩЕСТВО С ОГРАНИЧЕННОЙ ОТВЕТСТВЕННОСТЬЮ "АВИАТЕХ" Общество с ограниченной ответственностью «Авиационное оборудование и материалы»

  • MAGNETIC MRO AS

  • TEAM Accessories

  • Anjou Aeronautique S.r.l

  • ATLANTIC JET SUPPORT, INC.

  • Alaris Aerospace Systems LLC.

  • Открытое акционерное общество "Авиационно-сервисный центр "Авиационное оборудование"

  • ALESO Global LLC

  • TP Aerospace Solutions ApS

  • APS Air Parts Services & Supplies Ltd.

  • Swiss Avia Consult Sarl

  • Wencor Group

  • Aviation Engineering Management SIA

  • OEMServices

- FLIGHTTIME ENTERPRISES INC

  • AAR Corporation

  • ОБЩЕСТВО С ОГРАНИЧЕННОЙ ОТВЕТСТВЕННОСТЬЮ "НАУЧНО ПРОИЗВОДСТВЕННОЕ ПРЕДПРИЯТИЕ "ФОТОН"

  • RBK Services & Supplies B.V.

  • AvAir

  • Topcast Aviation Supplies Company Limited

  • Betterair Trade Co., Ltd.

  • SIA Engineering Company Ltd

  • Люфтганза Техник АГ.







Determination of priority:


Giving priority to goods of Russian origin, work and services performed or rendered by Russian persons in accordance with the Russian Federation Government of 16.09.2016 № 925.



  1. General Conditions

The procurement documentation is an invitation intended to general public to present proposals for procurement procedure:

This procedure includes

1

lot(s).




Lot No.

Lot 1

Designation of subject of the contract (lot):




Initial (maximum) contractual (lot) price excl. VAT

Currency of contract

(lot)

Number (Volume)

Units of measure

Classification as per OKPD2

Classification as per OKVED2

37 015 000,00

USD

Not defined

Not defined

30.30.50.110

30.30

Place of delivery/performance of work/service provision (address):



In accordance with the Order



Procedure for the request for price quotations is neither tender, nor auction for the right to be awarded a contract, and is not governed by Articles 447 to 449, Part One of the Civil Code of the Russian Federation. In addition, this procedure is not a public tender and is not governed by Articles 1057 to 1061, Part Two of the Civil Code of the Russian Federation. Thus, conduction of the Request for Price Quotations does not imply any appropriate civil obligations for the customer for mandatory contract conclusion with the winner or other bidder.

The Customer may withdraw the request for price quotations at any time, not bearing any liability against the procurement parties including but not limited to reimbursement of any expenses related to preparation and submission of a bid for the request for price quotations. In case of a decision to withdraw the request for price quotations the Customer shall, within the day following the day when such decision was made, post information of such request for price quotations withdrawal in the unified information system.

The Customer shall bear no obligations or liability if the potential bidders, procurement parties fail to note the notice of withdrawal the request for price quotations.

The Customer does not issue documentation regarding the request for price quotations procedure upon separate requests of any bidder. Documentation will be posted in the unified information system and may be copied and stored in the procurement bidders’ hardware free of charge.

At any time prior to the deadline for submission of bids for the request for price quotations the customer may, on his own initiative, or in response to an inquiry from any potential bidder, make changes to the notice about the request for price quotations or documentation for the request for price quotations.

Within three days from the date of a decision on required amendments in the notice for the request for price quotations or documentation for the request for price quotations, the customer shall post such amendments in the unified information system.

If changes to the notice and documentation about the request for price quotation are made later than two business days prior to deadline for submission of bids for the request for price quotations, time period of submission of bids for request for price quotations shall be extended so that such time period is at least three business days between the date of posting the changes made to the notice on procurement in the unified information system and the deadline of submission of bids for the request for price quotations.

Any potential bidder may send to the Customer a clarification query regarding provisions of documentation for the request for price quotations in written or in electronic format at least three business days prior to the bids submission deadline. Within two business days from the date of receipt of the above-mentioned inquiry for clarification of the provisions of the documentation the Customer shall provide clarifications to the potential bidder submitted the inquiry and to post such clarifications in the unified information system (not indicating name or address of the potential bidder provided this inquiry for clarification).

  1. Procedure and place of submission of procurement bids.

    1. Time period of the procurement procedure:

Time and date of bids submission beginning

18.00 Moscow time «05» October 2017.

Time and date of bids submission deadline

10.00 Moscow time «31» December 2017.

Place of bidders’ bids submission

Electronic Trading Platform

Gazprombank Group: http://etpgpb.ru/

Place and date of bids review and summarizing procurement results

18/4 Pilotov str., Saint-Petersburg, 196210

«24» January 2018.



    1. Contact person for issues related to Bid preparation and submission:

Kharevich Irina

Tel.: (812) 6-333-999 additional 24-63

e-mail: tender@rossiya-airlines.com

    1. For the purpose of bidding for the request for price quotations, potential bidder shall compile the bid for the request for price quotations executed fully in compliance with the requirements of documentation for the request for price quotations. The potential bidder may submit only one bid related to each subject of the request for price quotations.

    2. Obligations of the procurement bidder related to submission of a bid for participation in the request for price quotations include the following:

      1. Not to amend and/or withdraw his bid for the request fort price quotations after the deadline for submission of the request for price quotation bids.

      2. Not to include deliberate misrepresentations, information, or documents into the bid.

    3. The Customer will carry on reception of bids for request for quotation from the date of posting of the request for price quotations notice in the unified information system and till the deadline for submission of bids for request for quotation specified in the request for price quotations notice.

    4. Bidder is entitled to amend or withdraw submitted bid for the request for price quotations no later than the deadline for submission of the bids for the request for price quotations. Bidder may make amendments or additions to the Bid only by submitting a new Bid while the initial Bid shall be withdrawn by the Bidder.

    5. The Customer shall keep the data specified in submitted bids confidential until summarizing results of the request for price quotations.

    6. If upon the deadline for submission of bids for the request for price quotations as specified in the documentation for the request for price quotations only one bid for the request for price quotations is received such request for price quotations shall be declared void.

    7. In case the documentation provides for two and more lots, request for price quotation admits shall be declared void only in relation to those lots, for which only one bid has been submitted.

    8. Confidential information shall not be specified in any reports to be issued during the procurement procedure.

2.13. All documents in accordance with the documentation submitted for the purchase of an electronic trading platform in the form of scanned copies of signed documents.

  1. Method, due dates and procedure of payments for goods, works, and services*

Payment method shall be bank transfer.

Payment due dates and procedure: The payment for the delivered goods under the concluded contract will be made as follows: 100% within 45 calendar days from the order of Rossiya Airlines JSC account sent to the buyer after the shipment of the goods to the destination, which can be agreed in writing between Rossiya Airlines JSC and the supplier.



  1. Requirements to safety, quality, technical characteristics, functional characteristics (consumer attributes) of the goods, work, and service, to sizes, packaging, shipment of goods, and to work output specified by the customer and stipulated by technical regulations in accordance with the Russian legislation concerning technical regulation, the documents developed and applied in the national system of standardization, introduced in accordance with the Russian legislation concerning standardization, and other requirements related to determination of compliance of the delivered goods, performed work, and rendered service to the customer needs.

    1. Requirements to safety, quality, technical characteristics, functional characteristics (consumer attributes) of the goods, work, and service, to sizes, packaging, shipment of goods, and to work output specified by the customer and stipulated by technical regulations in accordance with the Russian legislation concerning technical regulation, the documents developed and applied in the national system of standardization, introduced in accordance with the Russian legislation concerning standardization, and other requirements related to determination of compliance of the delivered goods, performed work, and rendered service to the customer needs are given in the Terms of Reference (see Appendix 2).

    2. Requirements to contractual capacity of Procurement Bidders:

      1. Bidder shall comply with the requirements established according to the Russian legislation for persons rendering services;

      2. Availability of the appropriate licenses, certificates, approvals and other permissions of state bodies of the Russian Federation and/or other countries (when applicable) to perform, by him or persons involved by him, operations required to execute obligations undertaken in accordance with the present Documentation and the contract expected to be concluded in accordance with the present Documentation;

      3. Procurement bidder shall not be under liquidation as a legal entity and there shall be no any adjudication order for the procurement bidder as a legal entity/solo trader or initiated bankruptcy proceedings;

      4. Operations of the procurement bidder shall not be suspended according to the procedure stipulated by the Russian Federation Administrative Offence Code as of the date of submission of the bid for participation in procurement;

      5. The procurement bidder shall have no outstanding liabilities in respect to taxes and levies, and other obligatory payments to budgets of the budget system of the Russian Federation (except for the amounts subject to granted delay, payment by installments, or investment tax credit in accordance with the Russian legislation concerning taxes and levies re-structured in accordance with the Russian legislation, for which there is legally effective court award to recognize the applicant obligation to pay these amounts executed performed or which have been are recognized as uncollectibles in accordance with the tax and levy legislation of the Russian Federation) for recent calendar year.

The procurement bidder is considered to conform to the specified requirement if he has submitted and application for appeal against the stated tax arrears or debt and no award with respect to this application has been made as of the date of review of the bid for selection of supplier (contractor, provider);

      1. Indicators of the procurement bidder’s financial and economic performance shall provide evidence of his financial solvency and stability;

      2. Procurement bidder shall not be listed in the suppliers blacklist as stipulated in Art. 5 of Federal Law No.223-FZ nor in the suppliers blacklist as stipulated in Federal Law No.44-FZ “On Contractual System regarding Central and Local Government Procurement of Goods, Works and Services” dated April 5, 2013.

      3. In case procurement is carried out among small and medium-sized business entities only the procurement bidder shall meet criteria of designation as small and medium-sized business entities as stipulated by Article 4 of the Federal Law Concerning Development of Small and Medium-Sized Business in the Russian Federation.

  1. Requirements for content, format, execution and structure of bids for procurement

    1. The bidder’s bid shall comprise the following documents:

      1. Bidder Questionnaire to be issued in the company letter headed paper of the procurement bidder (see Appendix 1);

      2. Commercial proposal in accordance with it. 5.6÷5.8.

    2. All documents and information to be submitted by the bidders including the bidder’s application and quotation shall be in Russian or English language. If any information or documents are submitted in other language they shall be accompanied with translation into Russian or English language.

    1. All rates in the bid shall be indicated in USD

excluding and including all taxes and fees. (specify currency)





    1. Validity period of the bid for participation in procurement shall be at least

90

days form the deadline for submission of the procurement bids.

(specify time period)




    1. Bidders shall pay by themselves all expenses related to bids submission including but not limited to expenses concerning review of the present Documentation and bid compilation.

    2. Commercial proposal shall be compiled in accordance with the Terms of Reference (see Appendix 2) and shall include the following.







    3. Commercial proposal shall be submitted for each lot separately.

    4. Commercial proposal shall include one main offer for cost, time periods and other terms and conditions of goods delivery / work performance / service rendering unless otherwise provided for by the procurement documentation.

          1. Possibility of submission of an alternative quotation:

      Not provided

      (specify whether anticipated / not anticipated)

          1. Possibility of subcontracting

      ____________ provided __________________________________________________

      (specify whether anticipated / not anticipated)

        1. Lot separability:

      provided




      (specify whether anticipated / not anticipated)

      (specify breakdown of total quantities between several procurement parties)

  1. Procedure of review, evaluation and benchmarking of bids, criteria of evaluation and benchmarking of bids for procurement

    1. Procurement bids are subject to two-stage review:

The first stage – pre-qualification stage to check the bids for compliance with the requirements given in the procurement documentation with respect to bid execution;

The second stage – evaluation stage to evaluate pre-qualified bids.

    1. Pre-qualification stage intended to review of the bids the bids for compliance with the requirements given in the procurement documentation shall be conducted based on the following indicators and evaluation procedure:




Bid compliance with the requirements of procurement documentation

Check of the bid content including:

Content of price quotation;

Other information in accordance with the requirements given in the procurement documentation.




    1. If during the pre-qualification stage the bidding committee reveals the fact of the bid non-conformance with respect to one or more indicators specified in it. 6.2 such bid shall be rejected and not further review.

    2. The pre-qualification stage comprises the following steps to be performed subsequently:

      1. Request the procurements parties to provide clarifications of the bid provisions and submit any missing documents (if necessary). In this case no any requests or requirements to submit missing documents aimed to amend merits of the bid including amendment of commercial terms (prices and other commercial conditions) or technical conditions of the bid (list of proposed products, their technical characteristics, and other technical conditions) are allowed.

      2. Correction of any arithmetic, grammatical and other obvious errors revealed during bid review with obligatory notification of the procurement bidder submitted the bid about any such correction, and receipt of their consent in writing or in electronic format issued on the company letter headed paper.

      3. Check of the proposed goods, work, and services for compliance with the requirements of the procurement documentation.

      4. Rejection of bids that are which, according to members of the bidding commission, do not conform to requirements of the request for price quotation with respect to merits, and making decision whether to deny pre-qualification of procurement bidder submitted such bids.

    3. Pre-qualified bids will be evaluated based on the only one criterion - Contract Price.

Common basis for comparison of quotations shall be quoted prices of all bidders excluding VAT.

    1. Procurement bidder complying with the requirements stipulated in the documentation for request for price quotations, who has submitted price quote that meets all requirements stipulated in such documentation and includes the lowest price of goods, works, and services.

If during evaluation of bids for request for price quotation the bidding commission needs to extend time period of pre-qualification and/or evaluation stage specified as periods of review of quotations submitted by the procurement parties and summarizing procurement results in the notice for the request for price quotations, the customer, within one working day from the date when the bidding commission decided to extend time period of the pre-qualification and/or evaluation stage, shall post notification about extension of appropriate time period in the unified information system.


  1. Final provisions

All other matters not covered by the present procurement documentation the Customer shall follow the Procurement Policy.

  1. Appendices

Appendix 1




Bidder’s Questionnaire

Appendix 2




Application for Participation in the Procedure

Appendix 3

Appendix 4




Terms of Reference

Draft Contract











Appendix 1

to the Procurement Documentation

Application for Bidding 1

in the public request for price quotations:




(specify name of the procurement procedure, number of procedure, and lot number, if required)

  1. Having studied conditions and requirements given in the procurement documentation and Policy of Procurement of Goods, Work, and Services of the Customer and accepting requirements and conditions of the request for price quotation procedure and conditions of goods delivery ( work performance, service rendering) stipulated in them




(specify full name of legal entity / name, surname of individual)

registered at the following address:




(specify place of business of legal entity / place of residence of individual)

proposes to conclude a contract for




(specify subject of the contract)

in accordance with the commercial proposal and other documents being an integral part of the present bid for the request for price quotations.

Commercial proposal:
Price of the agreement: __________ without VAT,

VAT _____________.

  1. We undertake not to amend and/or withdraw our bid for the request for price quotations after the deadline for submission of bids for the request for price quotations.

Chief executive officer













(signature)




(state name)

Stamp




Date of compilation

«




»



















(DD)




(MM)




(YYYY)



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